Find an example of business meeting minutes. It should be at least one page long and created in the past six months

Question:

Find an example of business meeting minutes. It should be at least one page long and created in the past six months. It should not be a template, and must not be the same minutes used by your classmates. Analyze your example’s effectiveness, strengths and weaknesses. Provide either a copy of the Minutes or the link to your example.

Answer:

Minutes for Budget Proposal Meeting

Prepared on Ms Word

By Alexa M, Proprietor

Attendees:

Date & Time of Meeting: 18 mar, 2017 12:00pm

Location of Meeting: Business Hall, Second Floor

Subject: Discussion of the new budget proposal

Agenda Items:

  1. Call to order
  2. Routine business
    1. Approval of the agenda for this meeting
    2. Reading and approval of minutes of the last meeting
    3. Committee reports
  3. Old Business
    1. Discussion on the budget cut on the HIM department
      1. The services where the budget cut impact will be the most
      2. The arenas where manpower needs to be critically retained
    2. Discussion on manpower reduction issues
      1. How to communicate about it to employees
      2. How to manage conflicts
  4. New Business
    1. Presentation of financials by the HIM Department: based on this presentation, the final budget cut will be decided
    2. Discussion of avenues of budget cut in the HIM Department: highlighting the arenas where the budget cut can be implemented
    3. Discussion on the decrease in manpower reduction from 500 to 200: Initially the Board had decided to do around 500 layoffs. But based on the mass toxicity faced,
    4. Presentation by HRD on Manpower reduction change management
    5. Discussion on the budget cut roll-out
      1. How will the employees be addresses?
      2. How will the media be addressed?
    6. Comparison with the last budget cut scenario
    7. Discussion on the final implications
  5. Adjournment

The given minutes of meeting has a structured format and gives a structural flow to the aspects discussed in meeting. This can be considered as the strength of this report as well. This is so because a glance through the minutes can give us an overview about the meeting.

The weakness of this report is that the aspects presented in the minutes do not mention the main actor or presenter’s name with it. The knowledge of the presenter’s name is critical as it helps in fixing the point of contact for each aspect.

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